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FERPA

Family Educational Rights and Privacy Act (FERPA)

 

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s educational records.  These rights are:

 

The right to inspect and review the student’s educational records within 45 days of the day the school receives a request for access.  Students should submit to the Carthage Technical Center Director a written request that identifies the record(s) they wish to inspect.  The school official will make arrangements for access to notify the student of the time and place where the records may be inspected.

 

The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading.  Students may ask the school to amend a record that they believe is inaccurate or misleading.  They should write the CTC Director, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.  If the school decides not to amend the record as requested by the student, the school will notify the student of the decision and advise them of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.  After the hearing, if the school still decides not to amend the record, the student has the right to place a statement with the record setting forth his or her view about the contested information.

 

The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.  However, FERPA allows schools to disclose those records without consent, to the following parties or under the following conditions (34CFR 99.31)

  • School officials with legitimate educational interest;
  • Other schools to which a student is transferring
  • Specified officials for audit or evaluation purposes;
  • Appropriate parties in connection with financial aid to a student
  • Organizations conducting certain studies for or on behalf of the school
  • Accrediting organizations
  • To comply with a judicial or lawfully issued subpoena
  • Appropriate officials in cases of health and safety emergencies;
  • State and local authorities, within a juvenile justice system, pursuant to specific State Law.

 

Schools may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance.  However, schools must tell students about directory information and allow students a reasonable amount of time to request that the school not disclose directory information about them.  Schools must notify students annually of their rights under FERPA.  The actual means of notification (special letter, inclusion in a bulletin, student handbook, or newspaper article) is left to the discretion of each school.

 

For more information or to file a complaint with the U.S. Department of Education concerning alleged failures by the school to comply with the requirements of FERPA:   1-800-USA-LEARN (1-800-872-5327, Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202-5901